Record 2026-08-26 board meeting minutes

docs/bod/2026/Fall/2026-08-26.md

@@ -7,26 +7,111 @@ sbwilliams - [x]
 blakeh - [x]
 
 joiew - [x]
-erdaifu - []
+erdaifuu - [x]
 finwan - [x]
+lukegon
+lafer
+ericgu
+
+Guests:
+michaelzls*
+lukepeters*
+rschuetz
+vqbc*
+Elias Fretwell
+racheyangg*
+rle
+iancheung
+amuamuamu
+ethanhu
+
+* returned to BoD
+
+started: 18:38
 
 ### voting for bod
-- We need to vote directors back into bod
+- rsang: We need to vote directors back into bod
+- starting with previous directors from last semester going in a circle
+    - Voting in: michaelzls, lukepeters, vqbc, racheyangg
+    - 10 for, 0 abstain, 0 oppose.
+- rsang: new bod members: next week
+    - sbwilliams: officially, new members need to be nominated, ideally should point to a few contributions to be on bod. Everyone is welcome to contribute
 
 ### voting 
-- Can we validate SWE++ for Sat 9/8 and beyond
+- rsang: Can we validate SWE++ reservation for Sat 9/8 and beyond (Saturdays 9am-noon)
+    - sbwilliams: same as for years and years ago
+    - Voting for children to code in the OCF: 16 for, 0 abstain, 0 oppose.
+- ethanhu: sufmo/event insurance requirements?
+    - rsang, sbwilliams: just need to notify andy, give them any requested info
+    - also speaking of which, nix meetups, 6-11 first Fridays of month
+    - lukepeters: ummm sufmo closes SU at 10 this year? >:(
+        - (general chaos ensues)
+        - rsang: well we already got confirmation for 11pm nix. Cool!
+    - Voting for nix meetups: 15 for, 1 abstain, 0 oppose.
 
 ## administrivia
-- Sign up for tabling for Calpalooza!!
+- Sign up for tabling for Calapalooza!!
+- joiew: want to fill in for time slots left over
+    - usually we allocate $100 to internal for weekly snacks
+    - (i do the receipts, if i forget i pay)
+    - sbwilliams: low enough threshold to just ask ficomm to auto-approve
+- tldr: help us table at Calapalooza, TOMORROW.
+- sbwilliams: I am currently the only signatory.
+    - please do your signatory. you know who you are.
 
 ## opstaff
 - Opening next week, how we doing on supplies
+- lafer: training went well! we just need more paper, staplers, folders, gluesticks, toner, other supplies
+- finwan: placed PR for those. We are out of colour toner
+- blakeh: we have been on 3rd party toner for B&W printers and it's been fine
+    - got a quote from a retailer, can follow up
 
 ## rebuild
 - Everything is burning help
-## site
-- Everything is burning part 2
+    - sbwilliams, blakeh: everything is important and doesn't work (i.e. account creation)
+    - nfs nix migration likely cause
+    - not super easily foreseen, just complex
+    - maybe we should have foreseen it, but :(
+        the last month and a half...
+        it'll get fixed
+    - rsang, blakeh: printing works tho
+        - lots of RT tickets, summer backlog + start of semester flood (incl. sorried RSOs)
+            - sbwilliams: not blakeh's fault that their sites got compromised
+- rsang: planning hackathon saturdays likely 1-6pm. Probably start in 2 weeks
+- michaelzls, sbwilliams: (side convo about using GM*s to do tickets)
+    - * GMs = general meetings, not general managers
+- blakeh: slash printer, slash printing... printer (something about printers)
+- rschuetz: create monitoring system/uptime bot for account creation?
+- sbwilliams: motion for michaelzls: ragebait LLMs something
+
+~~## site~~
+~~- Everything is burning part 2~~
+(what on earth is site‽)
+
 ## decal
 - How we looking
+- erdaifuu: infosesh next Tue/Thu, putting it on website and decal site
+    - facilitators, sign up for your lectures! (decal grading channel)
+    - thanks carl!
+
+## internal/external/other 'ternal
+- joiew: how long is next bod gonna be?
+    - rsang: phew, idk... should we move GMs* to a different day
+    - vqbc: before bod?
+    - sbwilliams: should have 1 hour bod/GM buffer
+        - maybe start getting food for GMs as incentive
+    - joiew: support 30 min buffer
+    - michaelzls: we should not be moving rebuild to GMs, wasn't great last sem
+        - sbwilliams, rsang: not ideal especially for first GMs, maybe extend bod while internal goes to get food?
+        - (discussion of tradeoffs)
+
 ## marketing
 - Hoodie????
+- Does anyone know if jingwen is still here? :\
+- michaelzls: socks. SOCKS.
+- Waddles: socks.
+
+
+ended: 19:05
+
+notetaker: lukepeters