Merge pull request #29 from ppival/patch-5

Fix punctuation and grammar in Files.md

Author: ccbogel

docs/doc/en/3.2.-Files.md

@@ -6,11 +6,11 @@ path: 3.2.-Files
 
 ## Importing files
 
-Import text from plain text documents, docx, epub, md, odt, pdf and rtf (3.8+) documents. Import images from: jpg, jpeg and png. Import audio/video formats: mp3, m4a, mp4, wav, mov, ogg. Pdfs can be coded as text or as an image. Alternatively, you can link to files locally in your computer file system. This may be a good option if you have a specific folder structure that is important to your project.
+Import text from plain text documents, docx, epub, md, odt, pdf, and rtf (3.8+) documents. Import images from: jpg, jpeg, and png. Import audio/video formats: mp3, m4a, mp4, wav, mov, ogg. PDFs can be coded as text or as images. Alternatively, you can link to files locally in your computer's file system. This may be a good option if you have a specific folder structure that is important to your project.
 
 Import and link buttons: <img width="92" height="43" alt="Import and link buttons" src="https://github.com/user-attachments/assets/dc98a9ef-0d0c-4365-b444-9b2c3f145cab" />
 
-Linked files  can be imported into the project folder, and conversely files stored in the project folder can be exported out of the project folder and linked to. 
+Linked files  can be imported into the project folder, and conversely, files stored in the project folder can be exported out of the project folder and linked to. 
 
 Import linked, export to linked buttons: <img width="88" height="45" alt="Import linked file, export to linked file buttons" src="https://github.com/user-attachments/assets/81951366-1a88-4069-b82d-8d959cf2aaf4" />
 
@@ -21,7 +21,7 @@ PDF importing can be problematic and may need editing as formatting is lost. Lar
 ### Pseudonymisation (data de-identification)
 
 In version 3.8+ pseudonymisation is available to replace words or phrases.
-For many languages (possibly except Chinese, Japanese, Korean), providing the character before the phrase and the character after the phrase are non-alphabetical and non-numerical, this is an easy cut-off to enact. Pseudonymisation is case-sensitive. Original words must be at least 2 characters long, and pseudonyms must be a least 3 characters long. Alternatively, leave the pseudonym entry blank, for a randomly generated term.
+For many languages (possibly except Chinese, Japanese, Korean), providing the character before the phrase and the character after the phrase are non-alphabetical and non-numerical, this is an easy cut-off to enact. Pseudonymisation is case-sensitive. Original words must be at least 2 characters long, and pseudonyms must be at least 3 characters long. Alternatively, leave the pseudonym entry blank for a randomly generated term.
 
 An 'Anonymise on import' button is accessed in Manage files. This allows you to enter a list of original terms to pseudonyms, and must be in place before any importing text documents. It does not apply retrospectively to already imported documents.
 
@@ -30,9 +30,9 @@ The button opens a window to allow the user to add, or remove from the list, the
 
 The list you create is stored within the project folder, the qda folder. The list is stored in json format. After all importing is done, the researcher can remove the file to a different safe location, for reference as needed. The json file can be opened in a text editor such as NotePad.
 
-Imported text files, and qualitative columns in imported surveys will be pseudonymised.
+Imported text files and qualitative columns in imported surveys will be pseudonymised.
 
-PDF files are not pseudonymised for two reasons. The PDF page can be viewed as is, in _Code Images_. Also, the exact text is needed for the plain text to PDF text, in the Code PDF area.
+PDF files are not pseudonymised for two reasons. The PDF page can be viewed as is, in _Code Images_. Also, the exact text is needed for the plain text to PDF text in the Code PDF area.
 
 ## Auto speaker codings
 
@@ -47,7 +47,7 @@ PDF files are not pseudonymised for two reasons. The PDF page can be viewed as i
 
 <img width="1200" height="500" alt="image" src="https://github.com/user-attachments/assets/9a514f32-0bc1-43e4-a757-a551f1496b80" />
 
-Each file is preceded with an icon that describes the type of file. Other columns show the file name, date of creation/upload, association with cases and other attributes. The screenshot above shows a use created attribute called 'origin' and reference columns (where a file is linked to a reference). 
+Each file is preceded by an icon that describes the type of file. Other columns show the file name, date of creation/upload, association with cases, and other attributes. The screenshot above shows a use created attribute called 'origin' and reference columns (where a file is linked to a reference). 
 
 ## General functions
 
@@ -62,7 +62,7 @@ This button allows you to bulk rename files:
 
 ## Large text files
 
-When coding really large text files QualCoder becomes slow. In _Code Text_, QualCoder can split the files into 50,000 character chunks to reduce the slowness of the program. However, the best option when importing large text files is to split them into separate sections and load those smaller sections as separate files instead. Give each filename some ordered logic too, e.g. book_chap01.txt, book_chap02.txt.
+When coding really large text files QualCoder becomes slow. In _Code Text_, QualCoder can split the files into 50,000 character chunks to reduce the slowness of the program. However, the best option when importing large text files is to split them into separate sections and load those smaller sections as separate files instead. Give each filename some ordered logic too, e.g., book_chap01.txt, book_chap02.txt.
 
 ## Attributes
 
@@ -76,16 +76,16 @@ Attributes can be exported to an Excel file via a button: <img width="53" height
 
 ### Filtering rows
 
-The right-click context menu also allow you to re-order the files according to name, date, and file-type and when right clicking in the name or date columns. You can show only selected attribute types: Choose Show this value option
+The right-click context menu also allows you to re-order the files according to name, date, and file-type and when right clicking in the name or date columns. You can show only selected attribute types: Choose Show this value option
 You can also select Show values like. Show values like can be applied multiple times to further shorten the list of displayed rows.
 
 ### Column visibility
 
-Sometimes a lot of columns can be displayed which can be overwhelming. You can hide columns by right-click on the table header row for options to hide that column or to hide columns beginning with specific text. Or to show columns where the column name starts with specific text.
+Sometimes, a lot of columns can be displayed, which can be overwhelming. You can hide columns by right-clicking on the table header row for options to hide that column or to hide columns beginning with specific text. Or to show columns where the column name starts with specific text.
 
 ### Save and load column and row filters
 
-There are three buttons to save, load and delete filter settings, so that you can view the mange files table in ways that you want, quickly.
+There are three buttons to save, load and delete filter settings, so that you can view the manage files table in ways that you want, quickly.
 
 <img width="132" height="47" alt="Buttons to save, load and delete table filters" src="https://github.com/user-attachments/assets/96ae69f5-1493-4aa8-a3f5-31ee15c22fef" />
 
@@ -103,13 +103,13 @@ You can assign a file to a case via right-click menu when in the cases column.
 
 ## Artificial Intelligence
 
-If you have enabled AI integration in QualCoder, newly imported text files will be read by the local AI model and stored in its local memory. This happens in the background (status bar shows "AI: reading"). You can continue to use QualCoder, but the AI enhanced features will not be available until the AI has finished updating its memory. This also happens if you edit an already imported text file in QualCoder.
+If you have enabled AI integration in QualCoder, newly imported text files will be read by the local AI model and stored in its local memory. This happens in the background (status bar shows "AI: reading"). You can continue to use QualCoder, but the AI-enhanced features will not be available until the AI has finished updating its memory. This also happens if you edit an already imported text file in QualCoder.
 
 If you ever get the impression that the AI memory is out of sync and has missed some updates to your data (which should not happen under normal circumstances), you can rebuild the memory from scratch by selecting "AI > Rebuild Internal Memory". This will reread all documents, which may take a while. 
 
 ## Text file creation and editing
 
-You can create and enter text into text in the database, by pressing the pencil icon. 
+You can create and enter text into text in the database by pressing the pencil icon. 
 
 Create text entry button: <img width="57" height="47" alt="Pencil icon button, to create a plain text file" src="https://github.com/user-attachments/assets/3e25677d-56de-48b5-81e3-e292979672be" />
 
@@ -119,13 +119,13 @@ Sections of the text file or audio/video transcribed file will have sections of
 
 You can select text that is not underlined and copy/replace without problems. You can click on a position (**without selecting a section of text**) to then type, delete, or paste text. This can occur in underlined (coded, annotated, case-assigned) or not underlined (not coded/annotated/case-assigned) text locations. You will see the underlines shift as text is added or removed.
 
-**There are some limitations: It is best to avoid selecting sections of text to delete (or to type or paste over) if those sections have a combination of not underlined (not coded/annotated/case-assigned) and underlined (coded, annotated, case-assigned). The reason is that positions of the underlying codes/annotations/case-assigned may not correctly match as intended. If you have made a change that you think has affected these coded/annotated/case-assigned positions badly, exit the text editing window by pressing the Cancel button.**
+**There are some limitations: It is best to avoid selecting sections of text to delete (or to type or paste over) if those sections have a combination of not underlined (not coded/annotated/case-assigned) and underlined (coded, annotated, case-assigned). The reason is that the positions of the underlying codes/annotations/case-assigned may not correctly match as intended. If you have made a change that you think has affected these coded/annotated/case-assigned positions badly, exit the text editing window by pressing the Cancel button.**
 
 ## Audio and Video files
 
 Video (mov, mp4, wmv, ogg) and audio files (wav, mp3, m4a) can be imported. Loading an audio or video file will also automatically create a blank text transcribed file. This file will have the same name as the audio or video file, but have a '.txt' suffix. Initially, this text transcription will be empty. You can transcribe the file yourself or get the file professionally transcribed and copy and paste the text into this file.
 
-You can open an audio or video file to view. for video, this opens two windows, one for viewing the video and one for the controls and a transcript, shown below. When an audio or video file is loaded into QualCoder a blank text transcription file is automatically created. The transcription file name defaults to videoname.txt. 
+You can open an audio or video file to view. For video, this opens two windows, one for viewing the video and one for the controls and a transcript, shown below. When an audio or video file is loaded into QualCoder a blank text transcription file is automatically created. The transcription file name defaults to videoname.txt. 
 
 The transcribed text file is created and stored within the database, and can be exported to a text file. The file can be edited.  **Important note: The edits occur within the database. An original text file is NOT changed. Transcriptions cannot be linked as an external file.** 
 
@@ -186,7 +186,7 @@ Sections of the text file or audio/video transcribed file will have sections of
 
 You can select text that is not underlined and copy/replace without problems. You can click on a position (**without selecting text**) to then type, delete, or paste text. This can occur in underlined (coded, annotated, case-assigned) or not underlined (not coded/annotated/case-assigned) text locations. You will see the underlines shift as text is added or removed.
 
-**There are some limitations: It is best to avoid selecting sections of text to delete (or to type or paste over) if those sections have a combination of not underlined (not coded/annotated/case-assigned) and underlined (coded, annotated, case-assigned). The reason is that positions of the underlying codes/annotations/case-assigned may not correctly match as intended. If you have made a change that you think has affected these coded/annotated/case-assigned positions badly, exit the text editing window by pressing the Cancel button.**
+**There are some limitations: It is best to avoid selecting sections of text to delete (or to type or paste over) if those sections have a combination of not underlined (not coded/annotated/case-assigned) and underlined (coded, annotated, case-assigned). The reason is that the positions of the underlying codes/annotations/case-assigned may not correctly match as intended. If you have made a change that you think has affected these coded/annotated/case-assigned positions badly, exit the text editing window by pressing the Cancel button.**
 
 ## Example files
 
@@ -196,8 +196,8 @@ There are a few sample files in the Examples folder. These can be used to test i
 
 If your project contains externally linked files, these files can be moved, renamed, or deleted.
 
-The Manage bad links feature allows you to edit the existing link and replace it with a new one, by finding the correct file and it’s location. Bad links do affect images, audio and video files. Text is not impacted unless you need to review an original text document. This is because the plain text, on which coding occurs, is imported into the QualCoder database.
+The Manage bad links feature allows you to edit the existing link and replace it with a new one, by finding the correct file and its location. Bad links do affect images, audio and video files. Text is not impacted unless you need to review an original text document. This is because the plain text, on which coding occurs, is imported into the QualCoder database.
 
-The automated search takes time and looks through the user's home directory for up to 2 matching file names. This intended to speed up finding the link to files where the link is currently pointing to nothing.
+The automated search takes time and looks through the user's home directory for up to 2 matching file names. This is intended to speed up finding the link to files where the link is currently pointing to nothing.